Job Description
Overview:
Colliers Engineering & Design, formerly KFW Engineers & Surveying, is seeking an Administrative Assistant to work with the Municipal Division in our San Antonio, TX office.
Responsibilities:
- Perform administrative duties.
- Preparation and proofreading of correspondence, letters, memos, reports, invoices, project. specifications and other materials for assigned in-house staff.
- Create project files and maintain those files for assigned Managers.
- Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.
- Coordinate and organize meetings and manage calendars.
- Prepare updates to Database.
- Assist assigned Managers with project status updates in BST.
- Communication with contractors and client representatives to advance projects.
- Track submittals and RFIs with the appropriate external representatives.
- Track proposals, track purchase orders, invoice clients, run various financial reports, revenue recognition, and track and coordinate sub-invoice payments.
Qualifications:
- Qualified candidates will have previous administrative support experience in a busy office setting.
- Proficiency in MS Office Suite products required.
- Ability to multi-task and work effectively within a team.
- Professionalism and effective communication skills a must.
- Experience with budgets, invoicing and collections, a plus.
- Prior BST experience a plus.
- Prior experience working in the Construction/Survey/Engineering industry, a plus.
- Prior experience with construction platforms such as Newforma, Procore, Submittal Exchange, a plus.
- Prior experience with AIA Documents, a plus.
What We Offer:
At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.
Apply today to learn how you can join our team of professionals, so we can help you
Accelerate Your Success!