Job Description
P. 713.343.9567 F. 832.669.9200 5151 Katy Freeway Suite 206Houston, TX 77007 www.yjosllc.com info@yjosllc.com Administrative Assistant Yellowjacket Oilfield Services is a privately held oilfield services company that offers fishing & rental, wireline, coiled tubing, thru tubing, and various oilfield services across North America and offshore. The Yellowjacket team prioritizes our employees’ safety and development while providing unparalleled expertise with superior quality service to our customers.
Yellowjacket is headquartered in Houston, Texas with field locations in Texas, Louisiana, Oklahoma, North Dakota, and Alaska. Job Duties and Responsibilities ? Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee or voice mail ? Serve visitors by greeting, welcoming, directing and announcing them appropriately ?
Responds to visitors, clients, and employees in a courteous and professional manner ? Opens and routes incoming mail ? Maintain aesthetics of Entry & Conference Rooms ? Prepares and forwards outgoing mail and packages ?
Composes and types routine correspondence as required ? Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required ? Organizes and maintains file system; files correspondence and other records ? Orders and maintains supplies, arranges for equipment maintenance, and keeps reception area organized ?
Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff ? Demonstrates a high level of professionalism in dealing with confidential and sensitive issues ? Respond to and/or resolve vendor calls/emails. ?
Maintain electronic filing system of Accounts Payable invoices and statements ? Process Accounts Payable invoices accurately ? Monitor Accounts Payable email inbox and route/process/forward emails as appropriate ? Performs other related duties as assigned by management Qualification Requirements ?
High school diploma or equivalent. Bachelor’s degree in Business or related field, preferred. ? 2 - 4 years related experience ?
Versatility, flexibility, and an ability to work creatively within constantly changing priorities with enthusiasm ? Strong organizational, problem-solving, and analytical skills ? Ability to manage priorities and workflow ? Excellent verbal and written communication skills ?
Proven ability to handle multiple projects and meet deadlines
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