Job Description

Description:

We’re searching for an experience office manager and event planner to organize and coordinate office administration duties and company’s events. The ideal candidate is passionate, creative, detail-oriented, dedicated to providing superb office support, and have a natural flexibility in handling day-to-day routines as well as surprises.

Job Summary:

The office manager (event planner) is responsible for multiple and varied administrative functions, which include billings, invoices tracking, making office supplies arrangements, greeting clients. This role also demands an expert in all aspects of event, meeting, and conference planning, venue scouting, equipment logistics, room setup, and best practices.

Responsibilities:

• Provide general administrative and clerical support. Serve as the point person for office manager duties including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database lists
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
• Manage all aspects of office space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office
• Participate actively in the planning and execution of company events & Workshops
• Plan corporate events, like parties, celebrations (birthdays, anniversaries, etc.) and conferences
• Liaise with vendors, during the event planning process to ensure everything is in order.
• Book venues, entertainers, photographers, and schedule speakers.
• Conduct final inspections on the day of the event to ensure everything adheres to the company’s standards.
• Answering incoming phone calls. Follow up on prospective clients utilizing CRM systems
• Partner with HR to update and maintain office policies as necessary
• Provide general support to visitors
• Coordinate with facility management vendors, including cleaning, catering and security services

Requirements:

Position Requirements:

• Two or more years of experience in office management
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Ability to maintain confidentiality of company information

Any other projects as directed

Education:

Bachelor’s degree or equivalent

Job Types: Full-time, Part-time

Pay: $42,000.00 - $48,000.00 per year

Schedule:

• 8 hour shift

Ability to commute/relocate:

• McKinney, TX 75070: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person

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