Away is a global lifestyle brand with a mission to transform travel through products and content that inspire people to get away more. In support of our mission, we are seeking a Part-time Receptionist for 3-6 months to join our People & Culture team. The ideal candidate will have had experience in supporting a fast-paced office with a hybrid team. You will report to the Manager of Workplace Transformation based in our New York City office.

What you'll do:

• Serve as the first point of contact, greeting and welcoming employees, visitors or vendor partners, and advising appropriate individual(s) of their arrival
• Own process for scheduling office visits for recurring team members, hybrid team members, contractors, visitors and office work/vendors via different platforms to ensure compliances with office procedure as well as health and safety practices. Escalate issues or gaps as needed.
• Coordinate security access/credentials
• Assist with conference room management: bookings, meeting setup, catering setup
• Receive and process incoming/outgoing mail, sort packages and deliver in designated areas
• Handling incoming mail as well as outgoing shipping
• Perform curbside pickups or run errands as needed
• Check and ensure facilities are stocked and clean at all times, arranging/reset meeting rooms, pantry and restrooms
• Move/transfer supplies, boxes, office equipment, furniture, and trash
• Perform other duties as assigned
• Back-up for porters
• Coordination of COI's, invoices, and any paperwork as needed.
• Manage help desk tickets and employee requests

Who you are:

• 0-1 year of facilities management or workplace/front desk/mailroom operations experience; administrative assistant experience is also a plus
• Analytical, abstract thinker with great written and verbal communication either 1:1 or company wide
• Proficiency in utilizing iOS Mac, GDrive, GSuite, Slack, AirTable and similar platforms.
• Have a great eye for detail and high standards for keeping a neat and well-organized office
• Friendly, welcoming and confident in your ability to be collaborative member of a lean team
• Never satisfied with the status quo, always thinking "how can we do this better?"
• Team player with a "no task is too small" attitude
• This role is expected to support the physical office space:
  • Required to be on-site three (3) days per week: Tuesday, Wednesday, Thursday
  • Exact hours are still to be determined but likely 9am-5pm
  • Expected to be 20 hours total per week

• You are able to fully meet the physical demands of this role, which include:
  • Safely lifting and/or moving 40 lbs (18kg)
  • Being on your feet daily, for 4-6 hours per day
  • Frequently walking and climbing stairs
  • Other physical movements inclusive of, but not limited to, bending over and reaching overhead