Job Description
Location: Grapevine
Pay Rate: $18-20 /hr.
Hours: M-F 8 am – 5 pm
We are looking for a reliable Administrative Assistant who thrives in a dynamic, growing organization. Family owned and operated since 1988, our client is the largest cabinet/lumber distributor in Texas offering over luxury brands and lines of custom manufactured cabinets. This role will report to the office manager.
Essential Duties and Responsibilities
- Answer phones and greet visitors.
- Screens calls when necessary.
- Schedule appointments and maintain calendars for both short- and long-range planning.
- Schedule and coordinate staff and other meetings.
- Collate and distribute mail.
- Prepare communications, such as memos, emails, invoices, reports and other correspondence.
- Write and edit documents from letters to reports and instructional documents.
- Create and maintain filing systems, both electronic and physical.
- Focuses on both daily and longer-range calendar for multiple leaders and teams.
- Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc.
- Provide assistance with office procedures or processes that help the team be more productive and efficient.
- Conduct verifications on invoices, dispatches and po’s, such as po numbers, order numbers, invoices amounts are entered correctly for billing purposes.
- Assist Customer Service with sourcing, expediting and reports that need to be generated.
What You Will Need:
- High School diploma/GED or equivalent required.
- 1-2 years of experience in an administrative role or related experience in similar department/function in a high-paced/high volume environment.
- Excellent organizational skills, customer service orientation, and a strong attention to detail.
- Proven ability to multitask with minimal supervision.
- Microsoft Office applications a must including proficiency in Word and Excel.
- Ability to learn new skills and competencies and can works independently.
- Problem solving abilities using excellent communication skills.
- Ability to communicate professionally with staff and customers in a courteous, tactful, and concise manner.
- Proficient with Microsoft Office Suite.
- Professional appearance.
- Ability to organize, multitask, prioritize, and work under pressure.
- Prior administrative experience.
- Excellent typing skills 40+ wpm.
- Desire to be proactive and create a positive experience for others.
Why Apply
- Eligible to enroll in medical, dental and vision insurance
- Weekly pay periods
- Direct Deposit offered
- Monday thru Friday work schedule – Relax on weekends Enjoy family time during on the weekend
About The Reserves Network
The Reserves Network is a family-owned and veteran-founded company. Since 1984, we have been bringing employers and job seekers together in a variety of industries and positions. As an equal-opportunity employer, we value our employees and foster an environment of respect, integrity and trust in every aspect of employment. However you identify and whatever your background, we encourage you to apply today.