Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 9784
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more online, on USTA Today or on TwitterInstagram, Facebook, YouTube or LinkedIn.
UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
Posting End Date
Applications will be accepted through 11:59 PM CDT on 04/18/2023. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary
Salary Range: $52,000- $56,000 annualized, commensurate with education, experience and qualifications.
Hours per Week
Exempt Position: 40 hours per week.
Required Application Materials
- Resume and Cover Letter required.
- Names and contact information for 3 professional references.
Essential Functions
Function:
To lead a complex administrative function of a college, department or major program with multiple reporting areas.
Scope:
Responsible for the management of personnel, facilities and administrative matters and assisting executive level staff with administrative management of multiple reporting areas.
Typical:
- Reports to the Graduate Advisor of Record (GAR) to provide academic support to the graduate programs, and handle procedural matter's related to graduate students in various degree programs
- Manages all administrative aspects of the Ph.D. and Master's programs, with involvement from the time an application is submitted until the student graduates.
- Tracks student's progress, maintains files for graduate applicants and students and for communicating reports to the department of graduate school.
- Responds to student's questions about applications and logistics of milestone achievements for students in the program.
- Manages and coordinates activities of recruitment, admissions and student registration.
- Consults with faculty and college leadership on graduate curriculum and academic matters.
- Oversees community outreach and recruitment programs.
- Assist GARs with strategic planning to expand the graduate programs.
- Conducts research and data collection for annual reports and program assessment.
- Assist students with graduate fellowship applications and liaison with RSC.
- Facilitate a program of professional development for graduate students within the program.
- Coordinates and supports training program grant submission and implementation.
- Responsible for textbook adoptions and scholarship documentation.
Required Qualifications
- Bachelor's degree from an accredited institution and six years of progressively responsible administrative experience, including a minimum of two years of supervisory experience. Additional education or experience may substitute for experience/education on a one year for one year basis.
- Excellent written and verbal communication, organizational, and analytical skills
- Must be detail oriented and able to work independently and with program staff; ability to compile data and prepare routine reports
- Work under time constraints; proven teamwork experience; ability to explain information in an understandable manner; sound judgment and decision making ability.
- Personal computer, Microsoft Office Suite and standard office equipment.
- Experience with student recruitment and enrollment management
- Examine, evaluate and re-design administrative operational procedures
- Ability to solve problems
- Ability to work independently as well as collaborative in a demanding and complex work environment
- Experience with graduate fellowship applications
- Criminal Background Check (CBC).
Preferred Qualifications
- Bachelor's degree in Business Administration or Management from an accredited institution.
- Similar experience in administrative management.
Working Conditions
Working Conditions:
- Usual office environment.
- Occasional night and/or weekend work.
The primary work location for this position will be on campus. Travel and parking expenses are the employee's responsibility.
Additional Information
- UTSA is a tobacco free campus.
- This is a security sensitive position. Employment is contingent upon a successful background check.
- Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.