Department/Unit:
Pathology Academics
Work Shift:
Per Diem (United States of America)
POSITION SUMMARY:
Under the direction of the Director and Associate Director of Clinical Research, the Senior Research Laboratory Assistant supports the overall clinical research program as follows: receives research specimens and verifies identification on these specimens, verifies information on the written request, transfers this information into the computer system and sends the specimen to the appropriate testing area(s); retrieves and enters data points from reports, and medical records, cancer registry according to privacy policy and protocol; organizes and maintains study files and materials.
Salary Range: $17.00/hr - $23.79/hr
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include but not limited to the following:
1. Provide administrative and secretarial support for the director, associate director and other faculty members and laboratory staff, as necessary.
2. Serve as support for the preparation of correspondence, manuscripts, abstracts and other duties as necessary.
3. Utilize the laboratory information system (LIS), Microsoft Office and other information systems to generate and enter accurate data.
4. Utilize the LIS for inquiry and to perform searches or produce data as assigned according to standard practices. Utilize computer systems generate invoicing details, worksheets, and reports as assigned according to standard laboratory practices.
5. Communicate effectively with physicians, residents, staff and other college and hospital departments.
6. Perform basic and advanced keyboarding skills needed for a highly computerized laboratory environment.
7. Verify that demographic information on specimen corresponds to that on the test order requisition.
8. Verify specimen acceptability according to laboratory procedures.
9. Identify specimens to be shared with other laboratory departments and follows appropriate interdepartmental procedures for shared specimens.
10. Accession test requests into the research laboratory testing process.
11. Assist in maintaining, ordering and restocking supplies.
12. Contact attending physicians, residents, study sponsor as necessary to clarify unclear requests.
13. Package specimens for transport.
14. Maintain records and logs.
15. Maintain and update files on all past and present research studies according to the applicable standards.
16. Log calls and perform follow-up to resolve outstanding issues in a timely fashion.
17. Serve as courier between laboratories and offices.
18. Organize, file and re-file study materials (binders, records, blocks and slides).
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty as outlined in the attached annual competency assessment. Where feasible and reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job’s essential functions.
EDUCATION, LICENSURE, REGISTRATION AND/OR CERTIFICATION:
College Degree and/or commensurate experience; minimum of five to seven years of managerial experience
EXPERIENCE:
5-7 years administrative support experience required; pathology clinical research related experience preferred.
COMMUNICATION SKILLS:
Ability to:
1. Reads and interprets documents such as safety rules and procedure manuals.
2. Uses effective written and verbal communication skills to cooperatively work with customers and employees.
3. Listens well, responds to requests, takes direction and engages in interactive dialogues with others.
4. Seeks the input of others to achieve consensus.
5. Comprehends, remembers and carries out instructions. The individual communicates any questions as the need arises.
6. Communicates effectively with physicians, residents, staff and other college and hospital departments.
7. Conducts telephone and personal inquiries to any of the laboratory’s customers with courtesy, respect and confidentiality.
MATHEMATICAL SKILLS:
Ability to:
Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
PROFESSIONAL SKILLS:
Ability to:
1. Accomplishes a wide variety of tasks in a specified time, prioritizes and makes decisions as well as provides feedback in an effective manner.
2. Demonstrates knowledge of all applicable policies and procedures
3. Maintains competency and assumes responsibility for continuing education relevant to responsibilities.
4. Improves job performance through continuing education and productive feedback.
5. Demonstrates basic-keyboarding skills needed for a highly computerized laboratory environment.
6. Utilizes computer systems to perform inquiries, order tests, transcribe results, generate invoices, worksheets, and reports as assigned according to standard laboratory practices.
7. Demonstrates cooperation and flexibility in continually meeting patient specimen related testing, incorporating aspects of the change process into the professional role.
8. Performs job duties in an honest, punctual and ethical manner.
9. Responds positively to changes in scheduling in conjunction with departmental needs.
10. Adapts to new methods, procedures and standards in technology.
11. Serves as a positive role model for other staff by following professional standards, code of conduct and accepted departmental guidelines (wearing appropriate attire, maintaining personal hygiene, limiting personal phone calls, attending departmental in-services, completing specific mandatory in-services, assisting with training of new staff members and following break and mealtime limits.
12. Exercises good judgement by making appropriate decisions and thorough follow through.
13. Accepts constructive criticism in a professional manner and carries out directives to completion.
14. Contributes to the teamwork of the department by being helpful to co-workers and avoiding unnecessary conflict.
15. Maintains a clean, safe and organized work environment.
REASONING ABILITY:
Ability to:
1. Identify problems, collect data, establish facts, and draw valid conclusions.
2. Seek guidance in areas of question, as needed.
3. Make responsible decisions that benefit the patient and/or healthcare team.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, and use both hands to probe, handle, cut, or feel objects, including tools or instrument controls, and reach with hands and arms. The employee is required to sit, stoop, kneel or crouch.
The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, color vision and the ability to adjust focus.
WORK ENVIRONMENT:
The technician may be required to work day, evening or night shifts including weekends, holidays and on-call. While performing the duties of this job, the employee may be exposed to infectious and hazardous chemicals as outlined in the department’s Chemical Hygiene Plan.
The noise level of the department is moderate to high. The work environment is subject to constant interruptions in workflow.
OTHER REQUIREMENTS:
All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any other job-related instructions given by their supervisor subject to reasonable accommodations.
All employees are required to read and be familiar with the policies and procedures applicable to the position and to either abide by them or, if in disagreement with them, to use appropriate channels to suggest changes.
Thank you for your interest in Albany Medical Center!
Albany Medical is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.