PURPOSE AND SCOPE:
Seasoned, skilled specialist providing a broad range of administrative support and subject matter expertise. Provides a broad range of administrative support to appropriate executives and departments which may include handling details of a confidential nature. Ensures all department tasks are performed in accordance with standard operating procedures and in compliance with company and regulatory requirements. Assists with ensuring appropriate communication between personnel within the department and operations. May act as informal team lead and a back-up to other administrative personnel within the department as needed.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Under minimal supervision, completes contract and project administration tasks in resourceful and effective ways containing all necessary verification, approvals, and documents etc. to meet deadlines, process, procedures or delivery dates.
Collaboration in drafting subcontracts, purchase orders and change orders on the document management system as well as reviewing, screening, identifying, and making modifications to deficiencies associated with the contracts.
Posts all related contract documents on the web-based document control system and manually files executed documents/contracts in appropriate record files. Archives documents upon project completion.
Logs and files all Certificates of Insurance. Reviews limits/terms/conditions for compliance and manages expirations dates as necessary.
Ensures all lien waivers are received and the document control system is current with payment requisitions.
May escalate difficult/complex issues to supervisor for resolution, as deemed necessary.
Assist with various projects and supporting various departments as assigned by direct supervisor.
Performs other related duties as assigned
PHYSICAL DEMANDS AND WORKING CONDITIONS:
SUPERVISION:
EDUCATION:
EXPERIENCE AND REQUIRED SKILLS:
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.
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