Overview:
Do you want to contribute to national security while representing a billion-dollar international research institution? We’re looking for a driven, energetic, and professional administrator to support the Pacific Northwest National Laboratory’s Detection Physics Group in the National Security Directorate (NSD). Our collaborative environment and commitment to work/life balance makes PNNL an ideal place to advance your career, challenge yourself, and make a difference in the world. In this position, you will join an administrative team that supports experts working at the intersection of fundamental physics and applied missions such as nuclear nonproliferation and environmental monitoring. This position provides direct administrative support to technical leaders and influences the administrative workflow across this group of around 60 staff. As a U.S. Department of Energy national laboratory operated by Battelle, our science and technology inspire and enables the world to live prosperously, safely and securely. Our discoveries change the way people live and think, increase our nation's energy capacity, and improve our national security efforts — making the world a safer and cleaner place. We offer excellent benefits including a pension, matching 401(k), tuition reimbursement plans, and health insurance.
Rockstar Rewards:
Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
- Research Associates excluded.
**Once eligibility requirements are met.
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Responsibilities:
- Serves as a full-time Lead Administrator for the Detection Physics Group as a member of the Detection Physics Leadership team within the Physical Detection Systems & Deployment Division in the National Security Directorate. The incumbent is responsible for providing administrative support to the Group Leader, as well as to six Team Leaders (TLs) and working with a larger administrative team to support approximately 60 staff members.
- Responsible for day to day operations of the group office: Identifies and makes recommendations to resolve administrative issues/processes affecting the organizational unit and teams to develop solutions; Participates and or leads small teams to solve issues and problems; Develops solutions to a variety of complex problems based on established policy, precedent or knowledge of subject area; Demonstrates excellent and proactive communication; Regularly functions in a high-paced environment with conflicting priorities; Possesses good customer service and leadership skills.
- Interacts professionally with staff, management and external collaborators. Having a working knowledge of relevant policies, procedures and practices, this position will serve as a resource to staff regarding policies and procedures unique to a laboratory intensive group. In addition, this position assists staff to follow appropriate procedures and use necessary forms to conduct business in an efficient and compliant manner. Independent evaluation and judgment are required for handling a wide variety of situations, and for taking appropriate action while maintaining a high level of confidentiality and professionalism.
- Creates and maintains a strong network and establish positive working relationships throughout the directorate, Laboratory and external customers and contacts. Mentor peers and junior support staff.
- Receives primary direction and assignments directly from the Group Leader and TLs. Work is primarily independent within the framework of established policies and procedures, while exercising discretion and latitude in determining priorities, workflow, and objectives, and leading the administrative team within the group.
- Must exercise a high degree of sensitivity and confidentiality when dealing with business and personnel information, events, and activities.
- Independently gathers, compiles, tracks and reviews administrative data to ensure accuracy and completeness. This includes creating and maintaining tools such as spreadsheets and charts for tracking a variety of staffing management functions.
- Coordinates and arrange visits, meetings, interviews, seminars, workshops (hybrid onsite and remote), complex travel arrangements (domestic and foreign) with security preparations; complete travel expense reports and oversee process; and process visitors through PNNL's internal systems. This also includes but is not limited to preparing of agendas and travel itineraries; calendar scheduling events; processing security clearances; reconciling expenses.
Qualifications:
Minimum Qualifications:
- High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-
- AA degree or higher and 4 years of relevant experience in an administrative environment
- Experience in planning meetings and coordinating travel
Preferred Qualifications:
- Ability to drive workflow in a fast-paced environment with conflicting or evolving priorities.
- Ability to effectively manage email with a high degree of speed and accuracy.
- Experience maintaining multiple calendars.
- Experience in planning meetings, creating agendas, and coordinating travel.
- Experience setting up and administering remote meeting technologies and tools, including MS Teams and Zoom.
- Demonstrate exceptional interpersonal communication and customer service skills.
- Possess an extensive working knowledge of commonly used computer applications such as Microsoft Office Suite with expert skills in MS Outlook and proficiency in Word, PowerPoint, and Excel.
- Possess exceptional organizational skills.
Hazardous Working Conditions/Environment:
No hazardous working conditions / environment are anticipated for this position.
Additional Information:
This position requires the ability to obtain and maintain a federal security clearance. Must possess or be able to obtain a DOE ‘Q’ security clearance.
Requirements:
- U.S. Citizenship
- Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance with 10 CFR 710, Appendix B.
- Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.
This position involves work that requires a predominantly physical presence at the Richland, Washington PNNL Campus.
Testing Designated Position (TDP):
This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.
About PNNL:
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity:
Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.
Drug Free Workplace:
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.