Posting Number

req14625

Department

Dept of Black Adv & Engmt

Department Website Link

Location

Main Campus

Address

Tucson, AZ USA

Position Highlights

The Executive Assistant to the Vice President of Black Advancement and Engagement provides high-level administrative support to Dr. Lehman Benson. The Executive Assistant will provide day-to-day administrative, fiscal, and operational support to Dr. Benson and will serve as the primary contact for the office. This position requires a high degree of professionalism, initiative, and organization, accuracy and attention to detail, and the ability to set priorities and handle multiple tasks with limited supervision.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

• Responsible for a broad array of administrative and operational functions directly related to the department of Black Advancement and Engagement. This includes setting priorities and meeting deadlines.
• Oversees organization and coordination of VP’s:
  
• Meetings (scheduling, location, food, supporting materials),
-Pre- and post-travel arrangements, itineraries, and modifications
• Participates in meetings as designated by VP by taking notes, preparing and disseminating minutes, agendas, correspondence, and supporting documentation.
• Coordinates meetings and events with internal and external stakeholders.
• Serves as focal point and liaison for communications that affect the department; inclusive of but not limited to, preparing necessary files, agendas, following-up on action items and handling various correspondence.
• Coordinates and maintains the VP’s complex calendar using sound judgment in determining priorities.
• Creates and oversees complex record-keeping systems and databases.

Knowledge, Skills & Abilities

• Work in a fast-paced, multi-tasking environment; prioritize tasks and responsibilities; respond positively to unanticipated changes; troubleshoot and solve problems; make sound decisions; and meet deadlines.
• Initiate and follow through on assignments independently with attention to detail.
• Ability to interpret and apply policies and procedures independently.
• Meticulous attention to detail.
• Self-motivated, results-oriented, and has a positive demeanor.

Minimum Qualifications

Preferred Qualifications

FLSA

Non-Exempt

Full Time/Part Time

Part Time

Number of Hours Worked per Week

20

Job FTE

0.5

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

DOE

Compensation Type

hourly rate

Grade

5

Career Stream and Level

OC3

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

5/15/2023

Expected End Date

Contact Information for Candidates

Kayla Batt-Hernandez
Business Manager, Senior
kmbatt@arizona.edu

Open Date

4/24/2023

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.