Job Description

As an Executive Assistant at the National Museum of Mathematics (MoMath) based in New York, NY, you will work directly with our Executive Director/CEO and senior leadership team as the person who keeps their day running — the glue that holds everything together. You’ll work quickly, efficiently, and at a high level of excellence, making good use of every moment you have the executives’ attention, guiding them through their day and priorities and keeping everything on schedule. We are looking to fill two openings.

What you’ll do

Our senior leadership team has very different working styles and needs a chameleon who is savvy at adapting to each style and thrives when utilizing all of their organizational and follow-up skills. There are emails to prioritize, travel itineraries to book, donor communications to handle, meetings to schedule (or reschedule), and calendars to juggle… As our Executive Assistant, you will use your calm demeanor and quick thinking to keep everyone on task and focused on the priority of the moment, which can change rapidly. Day-to-day, you’ll:

• Use your professional persistence to keep deadlines and schedules top-of-mind for our ED and senior leaders.
• Make quick, sound judgments on how to shift priorities and productively use the space between meetings and calls.
• Use your experience in travel planning to arrange efficient, economical travel logistics.
• Retain and be discreet about high-level information, knowing what to share with whom and how.

• Draft and/or edit communications that capture the voice of each senior leader you support.
• Understand the big and small picture of how the museum runs, applying that knowledge when making decisions every day.

What you need to thrive in this role

• Previous experience assisting and supporting senior leadership and C-level executives navigating their day-to-day.

• Deep satisfaction in keeping the team on task and having the organizational skills to pull it off seamlessly.
• Very detailed and complex/time-sensitive travel booking experience.
• Ability to juggle multiple schedules and be highly responsive.
• Impeccable attention to detail and professionalism.
• Strong track record of making quick, sound decisions, communicating effectively, and reprioritizing on the fly.

• A passion for the Museum’s mission to help people appreciate the wonders of math.

About us 

The National Museum of Mathematics (MoMath) is a growing institution that provides insight into the evolving, creative, human, and aesthetic nature of mathematics to a diverse audience of all ages. Its interactive exhibits and stimulating programs encourage inquiry, spark curiosity, and reveal the wonders of math. You can learn more about MoMath at www.momath.org. 

Some of the perks we offer include:  

• Medical, dental, and vision plans 
• Life insurance 
• Retirement plan with employer match
• Paid time off and holidays 

• Family and friends Museum passes 

I’m interested, how do I get started?

Apply to: https://app.jobvite.com/j?aj=oVrmjfwL&s=Indeed

Is this the job for you? If not, feel free to share this link with someone who might be interested.

Our hiring management partner is myHR Partner. myHR Partner is not a staffing service or recruiter. All resumes/applications will be reviewed for this position and only for our organization.

Thank you for considering us as a potential employer!

At MoMath, we continually celebrate the diverse community different individuals cultivate. As an equal opportunity employer, we stay true to that by ensuring that our place can be anyone’s place.

COVID Guidelines: The National Museum of Mathematics requires employees to be fully vaccinated as a condition of employment, subject to accommodation.

Job Type: Full-time

Pay: $59,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• New York, NY 10010: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• The National Museum of Mathematics requires all employees to be fully vaccinated and possess the ability to provide documentation upon hire. Are you vaccinated and able to provide documentation upon hire? Please only provide a yes or no answer, and do not provide any additional information.
• If you are not fully vaccinated, do you have a valid medical or religious exemption from receiving a COVID-19 vaccine? Please only provide a yes or no answer, and do not provide any additional information or documentation at this time.
• What is your desired compensation range?

Experience:

• supporting a C-suite level leader(s): 2 years (Required)

Work Location: Hybrid remote in New York, NY 10010

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