Our company is looking for a responsible Administrative Assistant for our Human Resources department to perform various administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees and assisting with daily office needs. This position is ideal for a new graduate or someone looking to gain more hands-on experience within the HR field. This is a hybrid role and our ideal candidate must live within driving distance to our office in Burnsville, MN.

Role Overview & Responsibilities

• Responsible for conducting new hire orientation to new team members on-site in MN and virtually in VA
• Ensure background checks and electronic forms are completed for all new employees
• Ensure all new employee documents are saved appropriately
• Provide onboarding feedback and updates
• Coordinate and assist with equipment return

• Handle Welcome Emails & ensure attachments are up to date
• Send out the New hire Roster
• Complete I-9 Forms, verify I-9 documentation, and maintain I-9 files

• Conduct office introductions and welcome tour
• Create employee badges and assist in maintaining badge system
• Create and maintain employee files and record keeping
• Provide administrative support to the HR Team

• Maintain employee personnel files, this includes filing & organizing documents
• Supply management
• Possibly assist in recruiting efforts in Q4
• Assist in the coordination of Stauer’s Newsletter
• Responsible for the incoming mail, distribution to appropriate party and taking action as needed
• Assists in audits of employee files and external audits as needed

• Maintain strict confidentiality of all employee information
• Other duties as assigned

Skills and Attributes

• Proficiency in MS Office
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Must be able to take initiative
• Must possess a strong work ethic
• Must have integrity and ability to handle confidential information

Education/Experience Requirements

• Associate degree and/or HR experience strongly preferred
• 2 years in a similar Human Resources Assistant role or 2 years of experience as a general office administrative assistant.
• Experience in an HRIS preferred

Benefits/Company Perks:

• Health, Vision and Dental coverage
• Flexible Schedules
• Company Paid Basic Life Coverage
• Matching 401k Plan
• Disability Plans
• Paid Holidays & Paid Time Off (PTO)
• Discounted Products

Who we are:

We are the country’s fastest-growing destination for precious gemstone jewelry, unique luxury items and vintage-inspired timepieces. We have over 15 years of success in direct marketing and continue to experience incredible growth. Based in Burnsville, Minnesota and Richmond, Virginia we have international offices in Italy and Hong Kong.

Following a record-breaking year, no other company better combines the history, mystery, and romance of the past with modern craftsmanship and 21st century technology. Think vintage collectibles from brands like Cartier, Tiffany, Van Cleef, and Rolex, and then picture precious gems such as diamonds, rubies, and emeralds and…..you’ll get the idea!

We are treasure seekers. We are storytellers. We are our customers inside connection to affording the extraordinary. We shop the world for the rare, the beautiful, and the innovative and secure them at a price that makes them amazingly affordable. As one of the nation’s largest gem buyers, we purchase on average over ten million carats of gemstones a year. Then, we introduce these remarkable finds through compelling stories found in one billion pages of print advertising each year. Think of Stauer as the passport to celebrating the finer things in life and the people you love without breaking the bank.

Stauer does not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status in accordance with EEO.

Nextten Stauer, LLC is committed to providing Equal Employment Opportunities to all applicants and employees. EOE / AA /Disabled Employer.