JOB TITLE: HR Coordinator

FLSA: Non - Exempt

STATUS: Full Time

LOCATION: Skokie

SUPERVISOR: Human Resources Manager

COMPANY DESCRIPTION:

Visual Comfort & Co. We are the industry’s leading resource for decorative and architectural lighting, as well as ceiling fans. Our extensive product assortment is available in every style, for every application, and fits every budget.

Our family of brands include Visual Comfort - the premier resource for signature designer lighting; Tech Lighting - the leading brand for modern decorative and specification grade, architectural lighting; Generation Lighting - combining legacy collections along with a new generation of well-known, leading designers that offers lighting at an outstanding value; and Monte Carlo - specializing in trend-inspired ceiling fan designs.

SUMMARY:

The HR Coordinator is responsible for the administrative support of the day to day operations of the high paced HR Department. This highly administrative and detailed oriented position, includes responsibility for updating, filing and maintaining employee records (electronic and paper), entering, and updating employee information in HRIS system, coordinating logistics for HR related programs and events. The Coordinator provides administrative support to HR team. All work to be completed with minimum supervision and in accordance with organizational standards.

QUALIFICATIONS:

Related Experience: A minimum of two (2) years of full-time related experience in Human Resources, with exposure to a minimum of 2 HR disciplines. Any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities will be accepted.

Bachelor's degree in human resources, organizational development, education or related field from a college or university accredited by the U.S. Department of Education preferred, but a combination of education and experience will be considered.

Proficient knowledge of Microsoft Office Suite, and experience with an HRIS system. (Paycom or Ceridian a plus)

Bi-Lingual a plus (Spanish / English)

HOURS:

Monday through Friday, full-time with work hours designated by the Supervisor (currently 8:30 am to 5:00 pm).

REQUIRED KNOWLEDGE, ABILITIES, AND SKILLS:

• Working knowledge of HR disciplines
• Proficient written, verbal, analytical and interpersonal skills
• Strong attention to detail
• Ability to manage multiple tasks and competing priorities simultaneously
• Ability to maintain a high level of confidentiality

DUTIES AND RESPONSIBILITIES – ESSENTIAL FUNCTIONS:

• Performs accurate and timely
• Record keeping/tracking/Employee changes
• Time & Attendance Tracking (Metropolitan)
• File maintenance/archiving
• HRIS entry
• HR Status Change Notifications
• Mail processing
• Posting company communication (Announcements and Job Postings etc.)

• Leads Recruiting Efforts
• Posts & Manages Job Postings in Applicant Tracking System (ATS)
• Phone Screens Candidates
• Schedules Interviews
• Supports recruitment efforts where needed (Job Fairs, Searches, etc)

• Coordinates New Hire Process
• Creates new hire folders/door cards/time cards
• Conducts new hire paperwork session
• Timely and accurate entry into HRIS/VCG Intranet
• Processes Benefit enrollment forms including QMSCO
• Supports temporary agency staff onboarding

• Coordinates end of employment paperwork
• Termination Letters
• Packing personal items
• Vendor Termination & COBRA support

• Coordinates leave of absence administration
• Completing and submitting disability / leave of absence forms

• Accurately processes monthly billing invoices
• Orders flowers or gifts for births, funerals, leave of absences
• Provides assistance to HR Business Partners and HR Specialist as needed
• Coordinates monthly recognition documents (postings, certificates, parking)
• Conduct audits and/or creates reports
• Maintains HR Trackers / Metric datasheets
• Assists in ensuring compliance with State and Federal employment law
• Performs internal Customer Service functions within a specific scope
• Demonstrates commitment, dependability, punctuality and adherence to agreed-upon schedule as determined by manager.
• Exhibits, adheres to and supports the established Visual Comfort & Co. Core Values

Marginal Functions:

• Orders HR supplies and organizes file and storage rooms
• Logs training attendance, disciplinary action, safety trainings
• Monitors HR shared email boxes

• Participates in the execution of Company Events and Hostess Duties.
• Assists in continual improvement of HR policies and processes
• Back up other HR functions as requested.

Cognitive Considerations:

• Ability to focus on critical tasks and ideas which require specific, detailed attention without getting distracted by irrelevant considerations
• Proactively try to anticipate needs/hurdles/next steps
• Organize and express thoughts clearly and succinctly
• Respect the requirements and deadlines of others
• Ability to work with limited supervision
• Willing to work with others in a team environment.
• Capacity to utilize effective time management skills and be able to work under the stress of multiple deadlines.

Physical Requirements:

Sitting: frequently

Standing: frequently

Climbing: occasionally

Kneeling: occasionally

Reaching: frequent

Feeling: occasionally

Walking: frequently

Balancing: occasionally

Crouching: occasionally

Handling: frequently

Lifting: occasionally (0-40 lbs.)

Stooping: occasionally

Crawling: occasionally

Manual Dexterity: frequently

ENVIRONMENTAL CONSIDERATIONS:

• General work area is indoors, in a smoke-free environment with controlled temperature and fluorescent lighting.
• Exposure to noise distractions from employees or equipment operation in adjacent work areas.
• Infrequent exposure to cleaning and building materials.
• Parking is provided approximately one block away from building.

EQUAL EMPLOYMENT OPPORTUNITY

Applicants & team members are treated without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity, or expression, genetic information or any other legally protected status.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements and efforts of working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job when circumstances change; e.g., emergencies, rush jobs, changes in personnel, workload, technological development, etc.