We’re hiring a driven real estate executive assistant to support the supervising broker and carry out basic administrative tasks. You’ll serve as a liaison between the broker and clients and be responsible screening and conveying relevant messages and making appointments and travel arrangements for the broker. You will also be responsible for the safe-keeping of customer information in the database, keeping the office supplies well-stocked, and working with other departments when necessary. Candidates should be quick problem solvers, extremely organized, and have some experience in a relevant field. If you think you’d be a great fit, apply today! Compensation:

$35,000 - $40,000

Responsibilities:

• Pay and input invoices on a regular basis for the broker
• Answer phone calls, emails, and other requests and notify broker of necessary details
• Adjust to the needs of the real estate office and execute other assistant duties when necessary
• Manage the client database to keep information orderly and confidential
• Purchase supplies and follow office protocols

• Directly assist the Executive and Sales Team
• Answer inbound phone calls from sellers, buyers, and vendors
• Use our CRM to enter information about sellers, buyers, and vendors
• Manage Team calendar
• Develop systems, improve efficiencies, and write training manuals for various tasks
• Weekly reporting to the Executive Team
• Coordinating property open house opportunities for agents
• Monitor incoming emails and respond when needed.
• Oversee Virtual Assistants
• Handle marketing lists/data/Facebook ads

Qualifications:

• 2+ years experience as a personal assistant, office manager, or related position
• Accustomed to navigating computer software such as Microsoft Office and MLS
• Can work on deadline and handle private client information
• High school diploma required
• Experience in the real estate industry preferred

Technical Skills:

• Pick up CRM quickly
• Strong understanding of Google Calendar, Drive, and Email
• General ability to understand the technology and utilize it effectively, quickly
• Multi-Task (Must be able to answer the phone while managing the CRM)
• Organized and task-oriented, STRONG attention to detail
• Proficient in Excel, Word, and Google Suite

Requirement Skills and Knowledge:

• Computer skills - proficient in Excel
• Ability to solve problems and think outside the box
• Excellent written and verbal communication skills
• Must be "tech-savvy", including proficiency and/or the ability to quickly learn and use office productivity software and other platforms
• Must be well organized and able to multitask
• Must be bilingual (Spanish/English)
• Must encompass a “no job too small” mindset ie) can order lunch or do a random task outside of their “job description”
• Self-motivated with a strong desire for personal and professional growth. This desire typically allows for those who will own their position and not need prompting to find things to do. Must not be afraid to take initiative and implement ideas that will help this role be more efficient

About Company

We are a local South Florida Real Estate Investment Company that purchase, renovate, and sale different types of real estate assets/properties for profit.

We also have a real estate team with Keller Williams Realty. KW is ranked as the #1 Real Estate company in the country in units sold, closed sales volume, and agent count. Our company founder wrote "The Millionaire Real Estate Agent", the foundational book for agents to succeed in their Real Estate careers. Our company provides the highest level of training for realtors at all levels of experience along with an environment of productivity and RESULTS!