Performs a variety of complex administrative/support duties to coordinate the activities and procedures of an academic/administrative unit, project or program. Works independently with minimal supervision. Updates supervisor on status of projects.

This is a 6 month term position from date of hire.

1. Organizes and implements administrative systems and procedures performing necessary support duties.

2. Serves as principal source of information on established unit/project/program policies and advises faculty, students or staff on existing options or alternatives.

3. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software.

4. Prepares and maintains unit's records (such as financial, personnel, administrative, student) reviews complex documents, reports, etc., to assure compliance with University requirements and/or government regulations, and notifies supervisor of unusual situations.

5. Acts as liaison with related programs or projects at other universities or with government agencies, keeping the supervisor informed of relevant information.

6. Provides for smooth day-to-day flow of communications within the unit.

7. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and/or databases.

8. May arrange for use of facilities and advise availability of services within and outside the University for gatherings such as conferences and seminars.

9. May assist in training, scheduling and distributing work of other staff members, students, casuals and temporary workers.

10. May interview applicants for office positions in consultation with supervisor.

11. Contributes to unit goals by accomplishing related duties as required.

Business training beyond high school or college background.

Appropriate communication skills required. Ability to work
independently with minimal supervision. Ability to handle complex and confidential information
with discretion. Competency using a variety of computer software.

Work is performed in an office/clininical/lab setting.

COVID-19 Vaccines Requirement:
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

General Administration

USA - MA - Boston

403033 Staff Assistant III

On-Site

Office of Dental Education

-

Full-time

053

55 - Hvd Union Cler & Tech Workers

Credit, Criminal, Education

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.