Typical Duties

Assist in responding to and researching constituent related requests or concerns for the Office of the Sheriff.

Prepare correspondence answering routine inquiries.

Complete various questionnaires and reports, with minimum assistance.

Monitor and respond to electronic correspondence and emails.

Develop, prepare and finalize awards, and certificates for presentations.

Make appointments and maintain a calendar of activity.

Arrange conferences and meetings by making reservations, planning dates and clearing conflicts.

Research, gather and analyze facts and data on a variety of subjects, activity.

Assist in the facilitation of the Office of the Sheriff activities.

Prepare complex documents using word processing, spreadsheet and other computer software on a personal computer.

Finalize and print or arrange for publication of documents.

Communicate with staff members, relay messages, make requests or transmit directions for the Office of the Sheriff.

Attend meetings, take notes, prepare summary reports, and take initiative for follow-up.

Follow each project to completion, and assemble, proof, and take responsibility for finished projects.

May assist Sheriff Public Information Officer with media contact, perform tasks with accuracy and attention to detail.

Additional job duties may be assigned that are not listed above but are relative to this job classification.

Employment Standards

Education : Graduation from college with an Associate's degree in public or business administration, communications, or related field.

Experience : Two (2) years of increasingly responsible administrative/broad public relations staff support in a public or private agency.

Knowledge of:

• Current office practices and procedures including business correspondence, filing, and standard office equipment operation.
• Principles and practices of the functions and organization of an executive office environment.
• Data collection and record keeping methods.
• Correct English usage, vocabulary, spelling, and punctuation.

Skill/Ability to:

• Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
• Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment.
• Organize work, establish priorities, layout complex work assignments to fit capabilities of assistants and maintain good workflow.
• Compose complex letters and memos using correct grammar, punctuation and spelling.
• Establish and maintain cooperative working relationships with co-workers and other departments.
• Independently follow work to completion.
• Recognize and maintain confidential information and materials.
• Tactfully screen telephone calls and handle inquiries from public or refer to proper authority.
• Take notes at meetings and transcribe accurately.
• Make appointments and reservations, arrange conferences and meetings, plan dates, clear conflicts.
• Type documents accurately utilizing a personal computer and various software programs such as spreadsheets, word processing, graphics, charts, and others.
• Attend community meetings, network with our valued partners and speak to community members and partners.

License or Certificate:

• Possession of, or ability to obtain, an appropriate, valid California driver's license.

DESIRABLE EMPLOYMENT STANDARDS
Skill/Ability to: Speak, read, and write fluently in Spanish

Additional Information

Conditions of Employment:

• Possession of, or ability to obtain, an appropriate, valid California driver's license.
• Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation will be conducted, which may include a re-investigation every 10 years for some positions.
• An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions.
• Some job classes may also require a physical exam.

College Cost Reduction Access Act: This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Bargaining Unit 21

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.

Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability). This benefit is pro-rated and paid on a pay period basis (24 pay periods).

Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP).

Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.

Paid Holiday Leave: 12 set days and 1 personal holiday.

Vacation Accrual:
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.

FLSA exempt employees accrue an additional 5 days of vacation per year.

Sick Leave Accrual: 12 days per year with unlimited accumulation, 48 hours of which may be used toward family sick leave.
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Group Term Life Insurance: $10,000; Provided by Standard Insurance Company.

Long Term Disability Insurance: A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled.

Employees are covered by State Disability Insurance. The premium is paid by the employee.

Deferred Compensation: A voluntary deferred compensation plan is available.

To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/index.cfm/benefits-wellness/health-plans-active-employees/

The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.