The Recruiting Coordinator is an integral role supporting the onboarding of transitioning Financial Advisors and their supporting team members into Raymond James, while contributing to the overall success of the Talent Acquisiton team by providing a high level of customer service, administrative support, and project coordination. The Coordinator supports the Private Client Group (PCG), with responsibility for timely and accurate daily production of Financial Advisor offer letters and HR support for transitioning teams into Raymond James. This role will require strong collaboration with various departments that are integrated in the PCG hiring process, as well as the ability to maintain consistency with hiring practices. Additionally, this role will have limited interview coordination for branch candidates, and pre-employment transaction processing for new hires. This position will require you to develop an understanding of the firms recruiting processes for candidate management, benefits, relocation, company policy administrations, and other related activities in support of Talent Acquisition.

Essential Duties and Responsibilities:

• Create and send out all Financial Advisor and support staff offer letters after receiving approval from supported business lines - Obtain approvals from PCG Administration prior to sending out offers

• Partner with PCG Adminstration and branches to deliver a consistent staffing process to our clients, candidates and HR partners.

• Own the full Onboarding process; including flawless execution with all education, employment, and Registration background checks in conjunction with outside vendors

• Handle all processing only requisitions for strategic hires including hires that are considered part of the transition

• Post all open positions on various sites including RJ Careersite, LinkedIn, state agencies and other job boards, as needed

• Maintain and deliver Compliance background check packages for FINRA Registered associates/affiliates

• Ownership of the full staffing process including being an expert in Raymond James ATS (Taleo) and all steps/statuses. This will include supporting all administrative recruiting functions including creating requisitions, sending correspondence, scheduling, tracking candidates, retrieving data

• Innovate and drive improvements to the staffing process; create and embrace change

• Maintain a consistent professional image that mirrors the Raymond James brand for Talent Acquisition

• Assisting in the coordination of other recruiting activities as needed

• Performing work in compliance with applicable federal, state and local regulations pertaining to equal employment opportunity and company policy per management direction.

Qualifications

Knowledge, Skills, and Abilities:

Knowledge of:

• Basic office practices, procedures and methods.

• Basic mathematical calculations.

• Key internal and/or external contacts to request assistance from or utilize expertise.

Skill in:

• Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.

• Operating standard office equipment and using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases.

Ability to:

• Demonstrated ability to solve problems while exhibiting sound judgment

• Strong verbal/written communication abilities; effective interpersonal skills; strong attention to detail.

• Highly organized with strong follow up skills and the ability to multi-task with deadlines

• Strong sense of urgency; ability to execute quickly and efficiently.

• Team oriented with the ability to flex in support of the timelines, and deliverables of team members.

• Build solid, effective working relationships with others.

• Coach others in the development of their skills.

• Execute instructions and request clarification when necessary.

• Convey information clearly and effectively through both formal and informal documents.

• Constructively work under stress and pressure when faced with high workloads and deadlines.

• Promote team cohesiveness, cooperation, and effectiveness.

• Work independently with minimal supervision.

Educational/Previous Experience Requirements:

• High school diploma or equivalent with a minimum of three (3) years administrative support experience

• BA or BS degree with 1+ year relevant working experience within HR preferred

~or~

• An equivalent combination of education, experience and/or training.

Licenses/Certifications:

• None required

Working Conditions:

Hours: Normal business hours. Some additional hours may be required.

Travel Required: None Required.

Working Environment: Climate controlled office environment during normal business hours.

Job Family: Human Resources

Job Category: Administrative Support

Raymond James Guiding Behaviors

At Raymond James – we honor, value, respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic self, our organization, clients and communities thrive, it is part of our part of our people-first culture. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.

Job Human Resources

Primary Location US-FL-St. Petersburg-Saint Petersburg

Organization Talent Acquisition

Schedule Full-time

Shift Day Job

Travel No

Eligible for Discretionary Bonus Yes

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