Job Description
ARE YOU THE MOST DETAIL ORIENTED PERSON OF ANYONE YOU KNOW? Do you enjoy variety in your day so that the time flies by? Want to be able to have a meaningful impact on an organization even in a part time role?
We’re looking for a part time talented, motivated, and goal-oriented Back Office Assistant in our Phoenix, AZ office. We want someone who is willing to roll up their sleeves and jump into whatever is thrown their way. We also want someone who is a real stickler for detail and following written processes.
This position is onsite for our office located in Phoenix, AZ. itSynergy offers our IT services to cities around the valley and the region.
Responsibilities:
- Assist with administrative duties required for daily business operations
- Check mail, maintain paperless filing system
- Manage corporate credit card accounts (enter transactions, track down and organize receipts)
- General office management - work with building maintenance as needed for repairs, keep office working in neat and orderly fashion
- Accept deliveries and route/process them appropriately
- Ensure office supplies/materials maintained at appropriate levels
- Assist with Accounts Receivable and Accounts Payable
- Enter scanned checks in Quickbooks and file scanned documents
- Enter bills in Quickbooks including proper coding in accordance with documentation
- Work with customers on accounts receivable to ensure they have copies of invoices or other information needed to ensure payment
- Process and enter credit card payments - assign to appropriate invoice
- Complete bank reconciliations for all company accounts including bank and credit card
- Assist with Vendor Management
- Work with vendors to ensure paperwork is in order (contract, insurance, tax forms, etc.)
- Work with vendors and staff as needed to make any adjustments to service or products
- Respond to vendor requests regarding payment or open invoices
- Work with the Director of Operations on Human Resources Administration
- Ensure labor law posters are properly displayed
- Occasionally act as a witness in HR related employee meetings
- Maintain employee contact list - distribute updates whenever there are changes
- Assist with Purchasing and Procurement Management
- Follow documentation to process new orders (collect payment, issue purchase orders, place orders for product)
- Manage equipment received in accordance with written documentation
- Document transactions in Quickbooks in accordance with written documentation
- Coordinate with customers to track and verify deliveries
- Plan and Execute company group and social activities
- Assist Director of Operations with planning/executing FUN activities outside the office
- Coordinate and schedule occasional after work happy hours
- Coordinate weekly and quarterly company lunches
- Assist Director of Operations with company holiday party planning and execution
About you:
- You have a high school diploma
- You have two to four years of relevant office management experience
- You have good familiarity with basic applications such as Windows. Microsoft Office, and Quickbooks
- You are highly organized and extremely detail oriented.
- You are coachable, a quick learner, and can easily adapt. You have the drive to perform and excel.
- Looking for a part time position with about 15-20 hours per week
Benefits include:
- PTO after 90 days
- 24 hours of accrued paid sick time per year
Compensation:
$20-24 per hour
About itSynergy:
itSynergy has been providing managed IT services and outsourced tech support to small- and mid-sized businesses for over 25 years. We are seen as trusted technology advisors by clients because we partner with them for success. Our philosophy is that when technology works as it should, it supports and enhances an organization’s ability to accomplish its goals and objectives and meet business growth goals.
In new hires, we're looking for a culture fit. We're extremely honest, don't bring our egos to work, LOVE to laugh and have fun, enjoy the challenge of working together towards a common goal, are good at what we do, and deliver results. Sound like a place where you'd fit right in? We'd love to talk to you.