• Take a collaborative role with relevant program management and administrative staff to prepare initial contracts, contract amendments, and contract renewals. Prepare auxiliary budget/contract forms as required by funding sources or agency. Contributes to the preparation of all budgets;
• Ensure that the funder’s processes, forms, and other key requirements are understood so that CRCL may efficiently and optimally receive full authorization and reimbursement for contract expenditures;
• Prepare reimbursement and in-kind vouchers for assigned contracts within required timelines in accordance with budget, program, and agency guidelines. Prepare vouchers. Verify computations and determine appropriateness of supporting documentation for expenses from reports provided from the General Ledger. Prepare and maintain all required accompanying documentation per funder agreements. Enter the corresponding receivables into the accounting system;
• Facilitate the allocation of agency personnel to programs and contracts; ensure that personnel who are assigned to their contracts meet all relevant academic, work, and salary requirements;
• Monitor receipt, processing, and payment of vouchers; notify Contract Manager of status, issues, and delays as appropriate. Pursue follow-up of outstanding issues with relevant contract funder personnel or sub-recipient.;
• Create, maintain, and generate monthly/quarterly financial reports for assigned contracts which include: detailed line-item and overall budget performance, audit deletions, available balances by line item, and keeps the Contracts Manager up to date on any issues that arise with the contract including late voucher submissions, budget and spending issues, due dates for all submissions, changes to the contract or sub-recipient contract. and budget vs. actual other information as appropriate;
• Communicate internally to leadership all issues that arise with the contract, including: late voucher submissions, budget and spending issues, due dates for all submissions, changes to the contract, etc.;
• Contribute to preparing for and conducting contract/funder compliance audits for assigned contracts;
• Provide support to the Contract Manager as needed on Finance Department projects such as policy formation, process reengineering, or management reporting;
• Onboard and train the Contract Assistant in documentation retrieval, support, and effective reporting for monthly vouchers to funders; and
• Other duties as assigned.

COMPETENCIES

• Values—ability to demonstrate in word and action the Center’s core values and deep commitment to the mission, vision, priorities and needs of the organization and the diverse communities it serves.
• Inclusion—values all people for their unique talents and perspectives and promotes practices that promote and provide equal access to opportunities and resources that enable employees to contribute fully to the organization’s success.
• Relationships—ability to build authentic relationships in the service of enhancing individual and team performances to support the Center’s work.
• Change Capacity—leads self and others by demonstrating the ability to pivot and respond to unpredictable, disruptive, and ambiguous situations. Develop processes, tools, and techniques used to advance desired organizational outcomes and manage change effectively.
• Results-Proven Track Record—demonstrable ability to exceed goals with a bottom-line orientation; evidence of the ability to consistently make good decisions through a combination of analysis, wisdom, experience, and judgment; high level of business acumen including successful P&L management; the ability to balance the delivery of programs against the realities of a budget; and problem solving, project management, and creative resourcefulness.
• Strategic Vision and Agility—ability to think strategically, anticipate future consequences and trends, and incorporate them into the organizational plan.
• Innovation—ability to form ideas that are new and enhanced, while introducing constructive ways of looking at problems that foster creativity interdisciplinary/cross-functional work.