On behalf of our client in the Financial Services Sector, PROCOM is looking for an Executive Assistant

Executive Assistant - Responsibilities:

• Assist the Global Head of GFCII and the GFCII department with all administrative functions
• Serve as resource for basic company policies and procedures such as vacation and expense reimbursements
• Communicate with executives and line management to gather/convey relevant information for the GFCIIs day-to-day activities
• Schedule day-to-day activities for the GFCII Global Head
• Schedule and ensure travel arrangements and accommodations are scheduled for both domestic and international, including securing travel visa
• Handle incoming calls, respond to inquiries, clarify company policies and procedures
• Maintain frequently changing calendars through Outlook
• Coordinate all aspects of executive level appointments, meetings, receptions and conference calls
• Prepares and reviews materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Prepare, reconcile, and track expense reports through T&E system
• Order supplies and process invoices through P2P system
• Organize and secure highly confidential company and employee information
• Assist in ad-hoc reports special projects as needed
• Serve as back up support for other managers or administrative staff when required

Executive Assistant - Must haves:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented
• 7+ years experience as an Executive Assistant, supporting a global head/managing director preferred
• Strong technical, analytical, organizational, interpersonal, project management, and verbal and written communication skills
• Excellent English grammar and spelling required
• Expertise in MS-Office products (Outlook, MS-Word, MS-Excel, PowerPoint) required, MS Project, Visio, or Access a plus
• Demonstrated work ethic, capable of disciplined self-motivation and commitment to the highest standards of professional integrity, maturity, and judgment
• Ability to multitask and work effectively under pressure to meet deadlines
• Highly organized with a strong attention to detail
• Ability to multitask in a faced paced environment
• Exceptional written and verbal communication skills
• Strong diplomacy skills with the ability to maintain confidentiality
• Strong project management skills are a plus

Executive Assistant: Assignment Start Date
6 Months
Executive Assistant: Assignment Location
New York, NY