Job Description
Williams & Connolly LLP is currently seeking a Floating Legal Secretary to support multiple litigation attorneys and provide interim support across other secretarial teams. Legal Secretaries work in teams to provide for coverage and support the attorneys on their floor. This position reports to the Human Resources Manager. Specific duties and responsibilities include, but are not limited to the following:
- Assist with preparing documents for court filings, both in hard copy and electronic, including creating TOCs and TOAs both manually and electronically;
- Copy, print, and assemble legal documents for attorney review;
- Utilize accounting system to enter attorney's time and expenses;
- Make, manage, and coordinate domestic and international travel;
- Make, manage, and coordinate conference room set ups, conference calls, catering, equipment, and all arrangements needed for internal and external meetings;
- Assist with the preparation of all materials for arbitrations, hearings, trials, and the like. Attend as an on-site assistant when needed;
- Maintain client listing, contacts lists, and a filing system both in hard and soft copy;
- Perform other typical legal secretary tasks as assigned.
Candidates must have prior experience as a Legal Secretary or comparable administrative experience in a law firm or professional services organization. To be successful, candidates will need to possess excellent communication and organizational skills, a polished demeanor, the ability to coordinate and manage multiple projects in a fast-paced environment, be a detail oriented, and act as a team player. In addition, candidates must have the ability to work overtime as needed on short notice, and be able to travel occasionally. Proficiency with Microsoft Office Suite is required.
While performing the duties of this position, candidates must be able to sit for long periods of time, repeat motions that may include the wrists, hands and/or fingers, and carry objects weighing up to 25 pounds. The hours are 9:00 a.m. - 5:30 p.m. After successfully completing the introductory period, the candidate will be eligible to work the department's approved hybrid schedule.