Job Description

JOB SUMMARY:

Responsible for managing AP & Payroll - This includes processing and monitoring payments and expenditures and preparing and monitoring the payroll system. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date, that staff is paid in a timely and appropriate manner and those vendors and suppliers are paid within established time limits.

ESSENTIAL FUNCTIONS of this job description include but are not limited to:

• Reconciles processed work by verifying entries and comparing system reports to balance.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recorded entries.
• Pays employees by receiving and verifying expense report and request for advances; preparing checks & direct deposits.
• Verifies vendor accounts by reconciling monthly statements and related transactions to correct discrepancies.
• Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase orders, contracts, invoice or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Maintain files and historical documentation thoroughly and accurately in accordance with company policy.
• Process and issue W-2 and 1099 forms annually.
• Updates payroll records by entering changes in exemption, insurance coverage, saving deductions and job title and department/division transfers
• Determines payroll liabilities by calculating employees’ federal and state income and social security taxes and employer’s social security, unemployment and workers compensation payments.
• Resolves payroll discrepancies by collecting and analyzing information.
• Generate or provide various reports as requested by Department Managers.
• Accounting duties as necessary given by Controller.
• Maintains employee confidence and protects payroll operation by keeping information confidential.

KNOWLEDGE, SKILLS, QUALIFICATION and EDUCATIONAL AND /OR EXPERIENCE REQUIREMENTS:

• A Bachelor's degree in business administration, accounting, finance, or related field preferred
• Three (3) to Five (5) years of AP/Payroll or Accounting experience
• Experience with leadership roles and display problem-solving capabilities.
• Basic computer skills with prior experience working with AP & payroll
• Strong interpersonal and communication skills to interact with employees, superiors, and customers.
• Strong analytical and time management skills.
• Well planned, organized with keen attention to detail.

EOE/DFWP

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Accounting: 2 years (Required)
• Payroll: 2 years (Required)

Work Location: In person

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