Occupational Summary
The Staff Specialist may perform duties including but not limited to the administration and management of courses in the Department of Medicine
Direct report to UME Program Coordinator
Work Performed
Provide clerical and administrative assistance to the program leadership team
Monitor registration in DOM courses and communicate with DOM course directors to facilitate rotation planning
Assist DOM course directors using evaluation management platform.
Assist course directors with grade entry in DukeHub
Facilitate communication with students including about schedules, syllabi, course requirements as requested
Assist with scheduling of students in Department of Courses as directed by UME director, associate director, program coordinator
Plan and schedule work priorities in accordance with program goals and deadlines.
Review work for accuracy and completeness.
Plan and execute the distribution of reports and information as required.
Advise supervisor as to the status of current activities and additional or expanded program requirements; make recommendations for solution to problems identified.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training:
Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.
Experience:
Work generally requires a minimum of three years (strongly preferred in Medical Education) of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices. Experience with physician scheduling and EPIC a plus.
A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills:
Proficient in the use of computer databases, with high level of proficiency in Excel and Outlook
Must have a demonstrated ability in efficiency and time management to work under pressure in regard to meeting regular, simultaneous deadlines.
Must be detail-oriented to consistently ensure program and resident compliance with several regulatory entities.
A proven capability to work comfortably with physicians, administrators and other healthcare providers at all levels.
Proficient in the use of residency management systems, with preference given to current users of MedHub and/or EPIC
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.
Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
LevelExperienced Job LocationTed's Bulletin Reston Town Center - Reston, VA Position TypeFull-Time/Part-Time Education LevelHigh
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