JOB DESCRIPTION

Partner with hiring administrators, directors, managers, and supervisors on recruitment efforts, job offers, and on-boarding of new employees. Coordinate recruitment document processing for academic and classified positions; process requests for new personnel; generate data regarding recruitments. Organize materials for screening applicants. Review applications to determine qualifications and refer qualified applicants to search committee. Recommend to hiring managers salary placement of prospective employees.

Serve as a resource to employees by interpreting, guiding, and recommending best practices on District and labor-contract policies and procedures. Serve as a technical resource on minimum qualifications, faculty service hours, and instructor eligibility. Evaluate and analyze inquiries/transactions and determine the appropriate resolution. Escalate requests for exceptions to supervisor or other HR personnel with the appropriate expertise. Ensure that all cases, issues, complaints are followed-through to resolution.

Process a variety of payroll and personnel documents for new faculty and staff. Make necessary computations, gather and provide all pertinent data, including backup documentation as needed. Address problems and incomplete payroll and personnel paperwork as appropriate. Ensure paperwork is accurate, processed in a timely manner, and in compliance with District policies/procedures and federal/state requirements.

Set up and maintain confidential employee files and records in accordance with established guidelines and procedures. Ensure files of terminated employees are properly archived. Ensure that employee and applicant records are stored in compliance with record retention policies.

Provide information and assistance in person or on the telephone to district personnel, staff and the public regarding a variety of personnel matters, such as job availability, personnel regulations, policies and procedures.

Prepare, review, monitor and assure accuracy and timeliness of Board agenda items required to authorize personnel actions.

Prepare job announcements for all types of classifications. Review job announcements for completeness, accuracy, and appropriateness. Provide for advertising of positions in various media and distribution of announcements as appropriate.

Administer assessment tests as required.

Prepare all full-time academic contracts. Collaborate with Academic Affairs to ensure faculty titles and qualifications are accurate in the course catalogue. Ensure FSA (Faculty Service Area) information for all full-time faculty is accurate in the personnel file.

Establish and maintain accurate and up-to-date internal tracking systems to monitor a variety of HR-related matters (i.e., TB assessments, step increases, tenure/promotion dates, coursework approvals for salary advancement, lateral transfer requests, etc.) to ensure compliance.

Perform special projects over a broad range of Human Resources activities at the request of supervisors involving data gathering and analysis, report generation, and recommendations for action as appropriate. Coordinate and assist in other projects, programs, and activities as assigned.

Provide guidance and training to other Human Resources staff and/or student workers with short-term work assignments or projects. Assist in training or scheduling work assignments as required. Oversee the work of other employees entering data into HR-related systems, reviewing for accuracy and timeliness.

Remain current on HR-related software; generate communications and offer trainings on HR systems and procedures as needed or upon request.

Maintain currency and compliance with all District policies/procedures and federal, state, and local laws related to employment law and human resources best practices.

Performs other related duties as assigned or requested.

REQUIRED QUALIFICATIONS

CLOSING DATE: WEDNESDAY, MAY 10, 2023 at 3:00 p.m.