Initial Posting Date:
05/11/2023
Application Deadline:
05/21/2023
Agency:
Oregon Health Authority
Salary Range:
3,398.00-5,148.00
Position Type:
Employee
Position Title:
Operations & Program Support Specialist (Administrative Specialist 2) - (3) three positions
Job Description:
Do you have experience supporting the implementation of policies, projects and programs at the community, state, or national level? Do you enjoy developing planning tools and providing data synthesis, analysis and reporting to facilitate collaboration and decision-making? We are hiring for multiple Administrative Specialist 2 positions with the Health Systems Division. We look forward to hearing from you!
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This is a Pool Recruitment, which means that applicants are able to be considered for all of the positions linked to this posting. As candidates successfully move through the recruitment process, they will have the opportunity to express which positions are of most interest.
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Click Here
to view a Dashboard of all current recruitments for the Health Systems Division. The specific positions associated with this posting are listed under REQ-127725.
The dashboard identifies the business area (“Section”) and Unit for each position and also provides a link to a position description to offer you greater context for the role. Section 1 of the position description outlines Position Information, including Work Location and Supervisor Name. Section 3 outlines the Description of Duties.
What's in it for you?
This posting will be used to fill one (3) permanent, full-time positions.
This position is classified as SEIU and is represented by a union.
OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click
here
, to learn more about OHA’s mission, vision and core values.
Positions linked to this posting:
Operations & Program Support Specialist (3 positions). The primary purpose of this position is to provide administrative and program support to specific teams in service to transformative, community-led, and community-owned initiatives and the mission, vision, values and goals of the Oregon Health Authority and the Health Systems Division.
This position will be responsible for planning, coordinating, and managing meetings, workgroups, and schedules, with focus on facilitating cohesive communication, collaboration, and decision-making. This includes participating in team meetings and assuming responsibility for the completion of follow up, which involves researching, analyzing, evaluating, collecting, organizing, assembling, preparing reports, incorporating information for special projects, making recommendations for action, and implementing recommendations approved by leadership.
This position will also assist in the design, implementation, and sustainability of key initiatives and projects by developing and updating spreadsheets and tracking tools through iterative validation with key stakeholders and executive sponsors and by interpreting and evaluating laws, rules, policies, procedures to assure operational alignment and compliance.
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1 position will support the 1115 Medicaid Waiver Strategic Operations team. Medicaid is a state and federal program. A state must apply for a Medicaid waiver when it wants to make changes from normal federal guidelines. OHP, Oregon's Medicaid program, delivers health care to people who have low incomes. The new 2022-2027 wavier is focused on: Creating a more equitable, culturally- and linguistically-responsive health care system; Ensuring people can maintain their health coverage; Improving health outcomes by addressing social needs that impact health; and Ensuring smart, flexible spending for health equity.
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1 position will support the Measure 110 team. The purpose of
Measure 110
is to make screening health assessment, treatment and recovery services for substance use disorder and harmful substance use available to all those who need and want access to those services; and to adopt a health approach to substance use by removing criminal penalties for low-level drug possession.
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1 position will jointly support the Behavioral Health Deputy Director and the Adult Behavioral Health Director. The Behavioral Health Deputy Director who is focused on fostering equity-centered and transformative strategic initiatives across the behavioral health system in collaboration with other members of the director leadership team, as well as operational effectiveness and organizational alignment strategies. Adult Behavioral Health Director whose responsibility includes the full continuum of behavioral health supports for adults.
Work Location: Salem/Marion or Portland/Multnomah; Hybrid position (Optional)
How to apply:
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Complete the online application.
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Attach a Resume
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Attach a Cover Letter, no more than two pages long, outlining any four of the Requested Attributes listed below.
Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the
Pay Equity Project
homepage.
Need Help?
If you need assistance to participate in the application process including an accommodation request under the American with Disabilities Act, please call Frances Rausch
Voice: [503-507-2198-] (TTY 711)
Email:
frances.e.rausch@oha.oregon.gov
Additional Information
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Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
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If you are a veteran, you may receive preference.
Click here
for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
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We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
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If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
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Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
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Attention current State of Oregon employees: To apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.
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Applicant Help and Support
webpage
The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. (critical elements of process).
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.
WHAT WE ARE LOOKING FOR:
Required Attributes:
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An equivalent combination of education and experience.
Requested Attributes:
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Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
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Experience supporting the implementation of policies, projects and programs at the community, state, and/or national level that advance health equity, address systemic health disparities, and elevate the voice of community and those with lived experience.
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Experience within the context of behavioral health systems and/or the justice system and/or multi-system work.
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Experience within the context of designing, implementing, advising, and/or monitoring Medicaid policies and programs.
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Experience developing and providing planning tools, documents, data, and meeting coordination to facilitate collaboration and decision-making.
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Demonstrates skills in the following areas:
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Customer service and person-centered engagement
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Project coordination, monitoring & management
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Data synthesis, analysis & reporting
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Team collaboration & group facilitation
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Training and technical assistance
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Planning & prioritization
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Responsiveness and problem-solving skills
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Written and oral communication, including preparation of reports and presentations.